Public Meeting Rooms and Displays
The Amos Memorial Public Library is a public institution whose facilities
are available to all on the same basis. The intent of this policy
is to make the Library's meeting room and display spaces available
on as widespread and equitable a basis as possible for educational,
cultural and informational community meetings, programs, displays
and exhibits conducted on a non-profit basis.
The fact that a group meets or displays materials at the Library
does not in any way constitute an endorsement of the group's policies
or beliefs. If a question is raised as to the objectives and activities
of any organization, group, or individual requesting the use of
Library meeting or display areas, the Library Board of Trustees
shall be the final authority in granting or refusing permission
for such use. Sponsoring agent of a meeting or display in the Library
must be clearly identified in all publicity and in the display itself.
Private property used, demonstrated, exhibited, shown or merely
brought into the Library will be the owner's responsibility. The
Library can assume no responsibility for private property used on
Library premises, nor is the Library responsible for enforcing copyright
restrictions for public performance of privately owned media. Library
staff is not required to move or transport private property.
The main purpose of display areas in the library is to promote the
use of the Library System and its resources. A secondary goal is
providing public information about other community organizations
and services. The Library Administration always welcomes suggestions
and requests for displays, reserving the right to the final decision
on use of display resources. Displays are usually changed monthly,
and are scheduled as far in advance as possible. The Library assumes
no liability for privately owned materials used in displays.
Any damages to Library premises or equipment as a result of group
use will be paid for by the group responsible.
Failure to comply with any part of this policy will result in the
group or individual being denied utilization of Library meeting
or display areas.
The primary meeting space in the Library also serves as Art Gallery.
This area is located on the lower level of the Library and has a
seating capacity of approximately 50 people. It is an open space
that includes the access area for the Library's Audiovisual Services.
Use of this area will be limited to those times when the floor space
is not occupied with sculpture or other standing art objects. All
meetings held in this room, including regular meetings or organizations,
must be open to the public.
Use of the meeting space is subject to the conditions described
below and must be scheduled in advance, according to the procedures
detailed at the end of this policy. Groups using the room are responsible
for maintaining order.
The Art Gallery is Handicapped accessible.
Library-sponsored programs will receive first priority after which
other applications will be considered on a first-come first-served
basis. Tables and chairs are available for meetings of up to 50
people. Groups requiring special furniture arrangements may move
tables and chairs accordingly. All furniture must be returned to
its original arrangement by the group holding the meeting. Groups
or individuals arranging the meeting area for meetings are not authorized
to move any art objects.
No admission may be charged. All sale of merchandise or other materials
is forbidden on the premises unless specific approval is obtained
in writing prior to the meeting.
Political groups may use the meeting area for nonpartisan or bipartisan
programs of an educational nature. Religious groups may use the
meeting space for non-sectarian or interdenominational meetings
or programs. If a question is raised as to the objectives and activities
of any organization, group, or individual requesting the use of
the meeting rooms, the Library Board shall be the final authority
in granting or refusing permission for the use of the room.
Public library buildings and grounds are defined as limited public forums. The public sidewalks around our libraries are traditional public forums subject to reasonable time, place and manner restrictions on those wishing to use them for purposes protected by the First Amendment. As such, the Library allows people to circulate petitions outside our facilities according to the following guidelines:
1. Persons circulating petitions for signatures may stand on Library property, as long as they do not block entrances, exits, or interfere with patrons seeking
to use the Library.
2. Persons circulating petitions may not engage in collecting signatures
inside the Library
Light refreshments may be served with the advance approval of the
library administration. The group is responsible for supplying all
equipment and for immediate clean up. Smoking is prohibited throughout
Display areas include the Art Gallery on the lower level of the
Library, the entrance-way display window and the bulletin boards
on the main floor and lower level.
Use of the Art Gallery/meeting room space in the Library lower level
is offered as a public service to local area artists. Art shows
in the Art Gallery are changed monthly and must be scheduled in
advance. At the time the reservation is made, artists are asked
to submit a physical description of the show. Library administration
reserves the right to refuse display of any art or by any exhibitor
for any reason.
Although selling price of displayed art works may be included as
part of the information in an exhibit, sale on the Library premises
is forbidden unless specific approval is obtained in writing prior
to the sale. The exhibit must remain intact during the scheduled
display period. In addition, Library staff may not take responsibility
for financial transactions.
Since the Art Gallery also serves as a general meeting room for
the Library, is open at all times to library patrons and is not
usually supervised or observed closely by Library staff, security
of the exhibited objects is a concern. It is highly recommended
that artists carry their own insurance on their works, since they
are fully responsible for the security and condition of their works
Each exhibitor is responsible for the installation and removal of
his/her show. No materials are provided by the Library, and there
are no storage spaces available.
Bulletin boards in the Library's lower level and on the main level
are offered for display fliers and other materials by non-profit
organizations. Because of the limited space available, no religious
or politically oriented materials are allowed for display on these
bulletin boards. All materials must be submitted to the Library
Administration for consideration prior to display. Besides the restrictions
already indicated, size of display and/or non-availability of bulletin
board space may prevent permission to display. The Library Administration
reserves the right to refuse Bulletin Board display of materials
on any other basis.
Reservation of the Library Art Gallery for art shows must be made
in advance, up to one year prior to the month of the show. Requests
for reservation are submitted to the Library Public Relations Coordinator,
who will supply the forms required for exhibit. Permission to use
the Library meeting spaces will be granted on the bases of availability
and at the discretion of the Library Director.
Use of Library display spaces must be coordinated with Library-
generated displays. Ideas and suggestions for display areas may
be submitted in writing to the Library Graphic Artist.
Items intended for bulletin board displays should be submitted at
the Library Information Desk. Final determination will be made on
the basis of availability of space and appropriateness as outlined
in the policy "Public Meetings, Exhibits & Displays: Display
Areas." All items submitted for bulletin board display become
the property of the Library.