Public Meeting Rooms and Displays

General Overview

The Amos Memorial Public Library is a public institution whose facilities are available to all on the same basis. The intent of this policy is to make the Library's meeting room and display spaces available on as widespread and equitable a basis as possible for educational, cultural and informational community meetings, programs, displays and exhibits conducted on a non-profit basis.

The fact that a group meets or displays materials at the Library does not in any way constitute an endorsement of the group's policies or beliefs. If a question is raised as to the objectives and activities of any organization, group, or individual requesting the use of Library meeting or display areas, the Library Board of Trustees shall be the final authority in granting or refusing permission for such use. Sponsoring agent of a meeting or display in the Library must be clearly identified in all publicity and in the display itself.

Private property used, demonstrated, exhibited, shown or merely brought into the Library will be the owner's responsibility. The Library can assume no responsibility for private property used on Library premises, nor is the Library responsible for enforcing copyright restrictions for public performance of privately owned media. Library staff is not required to move or transport private property.

The main purpose of display areas in the library is to promote the use of the Library System and its resources. A secondary goal is providing public information about other community organizations and services. The Library Administration always welcomes suggestions and requests for displays, reserving the right to the final decision on use of display resources. Displays are usually changed monthly, and are scheduled as far in advance as possible. The Library assumes no liability for privately owned materials used in displays.

Any damages to Library premises or equipment as a result of group use will be paid for by the group responsible.

Failure to comply with any part of this policy will result in the group or individual being denied utilization of Library meeting or display areas.

Meeting Spaces

The primary meeting space in the Library also serves as Art Gallery. This area is located on the lower level of the Library and has a seating capacity of approximately 50 people. It is an open space that includes the access area for the Library's Audiovisual Services. Use of this area will be limited to those times when the floor space is not occupied with sculpture or other standing art objects. All meetings held in this room, including regular meetings or organizations, must be open to the public.

Use of the meeting space is subject to the conditions described below and must be scheduled in advance, according to the procedures detailed at the end of this policy. Groups using the room are responsible for maintaining order.

The Art Gallery is Handicapped accessible.

Library-sponsored programs will receive first priority after which other applications will be considered on a first-come first-served basis. Tables and chairs are available for meetings of up to 50 people. Groups requiring special furniture arrangements may move tables and chairs accordingly. All furniture must be returned to its original arrangement by the group holding the meeting. Groups or individuals arranging the meeting area for meetings are not authorized to move any art objects.

No admission may be charged. All sale of merchandise or other materials is forbidden on the premises unless specific approval is obtained in writing prior to the meeting.

Political groups may use the meeting area for nonpartisan or bipartisan programs of an educational nature. Religious groups may use the meeting space for non-sectarian or interdenominational meetings or programs. If a question is raised as to the objectives and activities of any organization, group, or individual requesting the use of the meeting rooms, the Library Board shall be the final authority in granting or refusing permission for the use of the room.


Public library buildings and grounds are defined as limited public forums. The public sidewalks around our libraries are traditional public forums subject to reasonable time, place and manner restrictions on those wishing to use them for purposes protected by the First Amendment. As such, the Library allows people to circulate petitions outside our facilities according to the following guidelines:


1. Persons circulating petitions for signatures may stand on Library property, as long as they do not block entrances, exits, or interfere with patrons seeking
to use the Library.


2. Persons circulating petitions may not engage in collecting signatures
inside the Library

Light refreshments may be served with the advance approval of the library administration. The group is responsible for supplying all equipment and for immediate clean up. Smoking is prohibited throughout the Library.

Display Art

Display areas include the Art Gallery on the lower level of the Library, the entrance-way display window and the bulletin boards on the main floor and lower level.

Use of the Art Gallery/meeting room space in the Library lower level is offered as a public service to local area artists. Art shows in the Art Gallery are changed monthly and must be scheduled in advance. At the time the reservation is made, artists are asked to submit a physical description of the show. Library administration reserves the right to refuse display of any art or by any exhibitor for any reason.

Although selling price of displayed art works may be included as part of the information in an exhibit, sale on the Library premises is forbidden unless specific approval is obtained in writing prior to the sale. The exhibit must remain intact during the scheduled display period. In addition, Library staff may not take responsibility for financial transactions.

Since the Art Gallery also serves as a general meeting room for the Library, is open at all times to library patrons and is not usually supervised or observed closely by Library staff, security of the exhibited objects is a concern. It is highly recommended that artists carry their own insurance on their works, since they are fully responsible for the security and condition of their works on display.

Each exhibitor is responsible for the installation and removal of his/her show. No materials are provided by the Library, and there are no storage spaces available.

Bulletin boards in the Library's lower level and on the main level are offered for display fliers and other materials by non-profit organizations. Because of the limited space available, no religious or politically oriented materials are allowed for display on these bulletin boards. All materials must be submitted to the Library Administration for consideration prior to display. Besides the restrictions already indicated, size of display and/or non-availability of bulletin board space may prevent permission to display. The Library Administration reserves the right to refuse Bulletin Board display of materials on any other basis.

Reserving Space

Reservation of the Library Art Gallery for art shows must be made in advance, up to one year prior to the month of the show. Requests for reservation are submitted to the Library Public Relations Coordinator, who will supply the forms required for exhibit. Permission to use the Library meeting spaces will be granted on the bases of availability and at the discretion of the Library Director.

Use of Library display spaces must be coordinated with Library- generated displays. Ideas and suggestions for display areas may be submitted in writing to the Library Graphic Artist.

Items intended for bulletin board displays should be submitted at the Library Information Desk. Final determination will be made on the basis of availability of space and appropriateness as outlined in the policy "Public Meetings, Exhibits & Displays: Display Areas." All items submitted for bulletin board display become the property of the Library.